Leave of Absence

Students may be granted a leave of absence for justifiable reasons, including: (a) service in the United States Armed Forces; (b) education or research at another institution, or (c) personal or medical reasons. All leaves of absence will not exceed a twelve month period, except for students with federal financial aid, who will not be allowed to take a leave of absence for a consecutive period exceeding six months.

Any student requesting a leave of absence must submit a written and signed request stating the reasons that justify the leave, and the date requested for the LOA at the Registrar’s office. The request must be submitted in advance, unless unforeseen circumstances prevent the student from doing so. The Associate Dean of Student Affairs and the Counselor will interview the student for a complete evaluation of the request, and to submit a written report to the Dean of Academic Affairs, the corresponding Associate Dean, and the President/Dean.

In order to consider a leave of absence, certain requirements must be met. The student (a) shall complete all courses of the previous academic semester and/or current clerkships, (b) shall fulfill all financial and administrative obligations with the School, including returning all borrowed library resources, (c) shall complete his/her academic records, and (d) shall not have been subjected to academic dismissal.

The student must return on the date that the leave of absence expires and resume his/her academic program at the point where the LOA began. During a LOA, no additional charges will be made to the student, nor will additional Title IV assistance be granted. Students must complete the coursework enrolled when the leave was granted to be eligible to receive a subsequent disbursement. If the student does not return on the expiration date to continue studies, he/she will be administratively dismissed.

A student that is absent without authorization and who has not complied with the aforementioned requirements will be administratively dismissed from the School.


Students who wish to withdraw from the San Juan Bautista School of Medicine must contact the Registrar’s Office, complete the withdrawal application, and follow the established procedures. The student must obtain the official signatures indicated on the application and return the completed application to the Registrar’s Office. Withdrawal will be considered effective on the date the completed application is received in the Registrar’s Office. Students who withdraw from the School must return the Identification Card and the Parking Card.

Any student in Biomedical Sciences who is absent more than 15% of lectures, laboratory sessions or other mandatory didactic activities will be dismissed from the course and will receive an “F” grade. During clinical clerkships, students may not be absent more than 10% of the clerkship period.

A student convicted of a felony or moral depravity will be immediately dismissed from the School. This decision is not subject to appeal.

Students who do not complete the registration process on the due date, do not file a request for a leave of absence, and/or do not return after leave of absence, will receive an administrative dismissal. Should the student wish to resume his/her academic program will be required to request readmission.


Any student interested in being readmitted to the School must file a new application, including a money order or certified check for $100.00, payable to the San Juan Bautista School of Medicine. This fee is not refundable.

The Admissions Committee, using the same criteria applied to new applicants, will evaluate candidates asking for readmission.

The School will not consider readmission of any candidate who has been admitted on two (2) previous occasions.

Leave of Absence, Withdrawal, and Readmission Policy