MD Program
Biomedical Sciences
Students who obtain a final grade of “D” or “F” in the written exam portion of any course will have the opportunity to take a comprehensive exam, according to the schedule posted by the Year Curriculum Subcommittee, in agreement with the Dean for Academic Affairs and/or the Associate Dean of Biomedical Sciences. The student must pass this comprehensive exam with a “C” grade or higher; otherwise, the student fails the course. Regardless of the passing grade obtained in the comprehensive exam (A, B or C), his/her final grade for the course will be a “C.”
Students who fail a course will have to register for the course again, pay the corresponding fee, repeat, and pass the course before being promoted. Repeated courses will be recorded with an 56“R” next to the grade obtained. When calculating the students point average, the “F” grade will not be included. A student will be allowed to repeat the same course only once.
Students who are interested in repeating a failed course at another school of medicine should apply in writing for authorization by the Academic Dean before registering. The Academic Dean will evaluate such applications, and students will be notified in writing of the decision. The courses that will be authorized will be those of the same academic level, offered by medical schools accredited by the Liaison Committee on Medical Education (LCME). Grades are to be officially notified by the Registrar’s Office of said school directly to the San Juan Bautista School of Medicine. The Registrar’s Office will not register grades of any courses that have not been authorized following this procedure.
If the student does not approve the repeated course, the Student Evaluation and Promotion Committee will evaluate the student’s academic record to determine if the student must repeat the year or withdraw from school. Their recommendation will be forwarded to the President/Dean for the final decision.
When a student is required to repeat the academic year, he/she will have the option of repeating a course that was not failed. In these circumstances, the final grade of the course not failed will be the score obtained after repetition. The previous grade will not be included when calculating the student’s grade point average. Students participating in Title IV Program should be aware that courses that were not failed will not be covered by federal funds.
Students who fail a clinical clerkship/course elective shall register and pay the corresponding fees, repeat, and pass the clerkship/course before being promoted. The repeated clerkship/course will be recorded in the academic record with an “R” next to the grade obtained.
A student will be allowed to repeat the same clinical clerkship or elective only once. In the event the student decides to take a different subject elective other than the one that was failed, the “F” grade of the previous elective will be included when calculating the student’s grade point average.
Clinical Sciences
Students will be promoted to Clinical Sciences courses after: completing and passing Biomedical Science courses with a minimum GPA of 2.50; taken and passed Step I; maintained a satisfactory record of professional behavior and attitudes. Students who finish Biomedical Science courses in academic probation will not be promoted to Clinical Science courses.
The evaluation of the student’s performance during clerkships includes practical clinical aspects, an Objective Structured Clinical Exam (OSCE) and a written examination and professional behavior. The student must complete the clinical case presentations and pass the clinical competence requirements prior to taking the final written examination. The evaluation of students will include a narrative description of clinical performance in all the required competencies.
For third and fourth year students in Clinical Sciences, the final grade will be the result of the following formula:
| Final Grade Formula | |
|---|---|
| Grade for written exams (subject exams from the NBME) | 30% |
| Grade for practical evaluation (clinical appraisal by faculty, OSCE, CCX, virtual patients, logbook, professionalism and oral presentations) | 70% |
The student who obtains a “D” or “F”grade in the written evaluation will have the opportunity to be reexamined. The student must pass this second exam with a “C” grade or higher; otherwise, 57he/she is considered to have failed the clerkship, and the student will have to register for and repeat the clerkship. Regardless of the grade obtained in the exam (A, B or C), the final grade for the written component will be a “C.”
If a student receives an “F” grade in the written evaluation, and/or a “D” grade in the practical evaluation, he/she must register for and repeat the clerkship, including all clinical experiences.
Should a student fail two consecutive clerkships, he/she will be individually evaluated by the Student Evaluation and Promotion Committee to determine whether they must repeat the year or withdraw from School. A student is permitted to repeat only one year and only for justifiable reasons. The Student Evaluation and Promotion Committee consider special cases on an individual basis, and their recommendation is forwarded to the President/Dean for final decision.
MPH Program
Students who fail a course will have to register for the course again, pay the corresponding fee, repeat, and pass the course before being promoted. Repeated courses will be recorded with an “R” next to the grade obtained. When calculating the students point average, the “F” grade will not be included. A student will be allowed to repeat the same course only once.
If the student does not approve the repeated course, the Student Evaluation and Promotion Committee will evaluate the student’s academic record to determine if the student must repeat the year or withdraw from school. Their recommendation will be forwarded to the President/Dean for the final decision.
BSN Program
Students who fail a course will have to register for the course again, pay the corresponding fee, repeat, and pass the course before being promoted. Repeated courses will be recorded with an “R” next to the grade obtained. When calculating the students point average, the “F” grade will not be included. A student will be allowed to repeat the same course only once.
If the student does not approve the repeated course, the Student Evaluation and Promotion Committee will evaluate the student’s academic record to determine if the student must repeat the year or withdraw from school. Their recommendation will be forwarded to the President/Dean for the final decision.
